Conference Consulting

Organizational Consulting for Conferences:

  •  Design
  •  Development
  •  Audit
  •  Recommendations
  •  Implementation

The ICV Service Team accompanies you in the management of your conferences, congresses and events. Our acquired experience (over 400 international events) allows us to guarantee a professional service for some or all of your needs in terms of conferences. Our modus operandi consists in establishing a working team (sometimes a single project manager), whose remuneration is the subject of a fixed mandate fee decided on the basis of a preliminary estimate* accepted by the client.

* The fee connected with the drawing-up of the estimate will be deducted from the overall invoice.

Phase I: Preparation

  • Determining the needs
  • Developing the schedule
  • Carrying out an on-site visit

Phase II: Conference proceedings

  • Organizing the final preparations
  • Installing equipment on-site
  • Organizing briefings
  • Welcoming the participants
  • Coordinating management
  • Managing the social program

Phase III: Running of the Conference

  • Organizing communication with the press
  • Taking care of the speakers
  • Welcoming delegates
  • Coordinating the exhibitors
  • Coordinating the service providers
  • Ensuring statistical follow-up
  • Managing the schedule
  • Monitoring the budget
  • Organizing the schedule with a timetable