Conference Consulting

Organizational Consulting for Conferences:

•  Design
•  Development
•  Audit
•  Recommendations
•  Implementation

The ICV Service Team accompanies you in the management of your conferences, congresses and events. Our acquired experience (over 400 international events) allows us to guarantee a professional service for some or all of your needs in terms of conferences. Our modus operandi consists in establishing a working team (sometimes a single project manager), whose remuneration is the subject of a fixed mandate fee decided on the basis of a preliminary estimate* accepted by the client.

* The fee connected with the drawing-up of the estimate will be deducted from the overall invoice.

Phase I: Preparation

• Determining the needs
• Developing the schedule
• Carrying out an on-site visit

Phase II: Conference proceedings

• Organizing the final preparations
• Installing equipment on-site
• Organizing briefings
• Welcoming the participants
• Coordinating management
• Managing the social program

Phase III: Running of the Conference

• Organizing communication with the press
• Taking care of the speakers
• Welcoming delegates
• Coordinating the exhibitors
• Coordinating the service providers
• Ensuring statistical follow-up
• Managing the schedule
• Monitoring the budget
• Organizing the schedule with a timetable